JAWS – Outlook Calendar Notes

JAWS – Outlook Calendar Notes

Problem

A customer needs to use Outlook Calendar but does not know how.


Applies to

  1. JAWS and Outlook classic 

Resolution

Please review the below steps to access the Outlook Calendar and create a simple event with attendees.

Moving to/from Outlook Calendar

Microsoft Outlook has Email, Calendar and Contacts sections to it you can use the following shortcuts to navigate freely between these areas of Microsoft Outlook:

Control+1 – Email
Control+2 – Calendar
Control+3 – Contacts


Calendar View

  1. JAWS works best in Calendar Month view you can use the hotkey ALT, V, T = to switch to month view.  Other view hotkeys:
    ALT, V, R - Day view
    ALT, V, K - Week
    ALT, V, W1 - Work week

  1. When in this view you are in a date grid for the current month so you can press UP/DOWN ARROW to move between weeks or LEFT/RIGHT ARROW.  If a day has entries available JAWS will read them, press ENTER to open the entry to explore more information or respond.


Creating a meeting

  1. Press CONTROL+2 to open Outlook Calendar.
  2. Press CONTROL+N to create a new event.
  3. Then type to give the meeting a subject title.
  4. To create a normal event press ALT followed by H, then letter I then fields for attendees will appear.  Fill those out pressing TAB between them.
  5. Press ALT+U to access search/add required attendees or ALT+P for optional attendees search/add via dialogue.
  6. Then press TAB to get to controls to set the start date/time to start meeting.  If the start/end time fields are inaccessible press ALT+Y to uncheck the “All day” checkbox in the form.
  7. Then press TAB to go through controls to set meeting date/time end.
  8. Press TAB to reach location edit and add anything there required.
  9. Then press TAB to add any body text to your invitation.
  10. When ready to send press ALT+S or press ALT+F and down arrow and press ENTER on Save, then you can close the window.